HOW TO DO A MAIL MERGE ON MAC WORD 2016 TRIAL
HOW TO DO A MAIL MERGE ON MAC WORD 2016 PLUS
HOW TO DO A MAIL MERGE ON MAC WORD 2016 ZIP

After reviewing and accepting the changes, click OK. For instance, you might get a last minute response from a recipient telling you they won’t be able to attend. You can also uncheck any recipients you don’t want to send the letter to. Here you are given an opportunity to review and edit the recipient information. The Mail Merge Recipients window will appear. You can give it a logical name such as Contacts or Addresses. The datasource is saved as a Microsoft Access database. You will be prompted to save your data source. When you have completed this step, click OK. To enter a new record, click New Entry or you can press Tab to go to the next row. Proceed to enter the information for each record. Once you have all the fields entered, click OK. Repeat this step for each field until all are entered. Click Add and enter the field name and then click OK. For the purposes of this article, I will be using the following fields: Name, Addr1, Addr2, Addr3, and Title. Once you have cleared the fields, enter your own. Select each one and click Delete until all are removed. Here you will see the list of pre-populated fields. At the bottom of the window, click Customize Columns…. To simplify things and avoid confusion, we will customize and create our own columns for the purposes of this article. Microsoft Word will pre-populate the window with common fields for the recipients. This will bring up the New Address List window. Select Type a new list and then click Create.

If you don’t have any contacts you can create new ones from scratch, which is what we will do. You have the option, if your contacts are stored in Outlook, to use that. This is a new document and we are creating a fresh list for the purposes of this article. We are starting a new document, so we will use the current one. Since we will be writing a letter, select that as the default. In the Start Mail Merge group click Start Mail Merge button and click Step by step Mail Merge Wizard….

HOW TO DO A MAIL MERGE ON MAC WORD 2016 TRIAL

You can download a free trial of MS Office, which you can use for 60 days, here, if you don’t have Microsoft Office installed.Ĭlick the Mailings tab. Start a new blank Word document, click Start > All Programs > Microsoft Office > Microsoft Office Word.

HOW TO DO A MAIL MERGE ON MAC WORD 2016 PLUS

The Form file contains the portion of the document that remains constant, plus field codes that link to the data source file.įor the purposes of this article, we will be using Mail Merge to send copies of a letter to multiple persons. Each piece of variable information is called a field. The first step in the creation of the data source is to give each piece of variable information in the document a name. All the variable (changeable) information in the document combines to form a record. The Data file, or datasource, contains records. To perform a mail merge you need two types of files: a Data file and a Form file.

Mail Merge mass produces letters, mailing labels or other documents. Let’s take a look at creating a Mail Merge document using Microsoft Office Word 2010. In the Home tab, within the Ribbon, click the dropdown arrow besides General.Want to send or mail out a document to a list of different people? Instead of typing out every single one, or copying and pasting information for each individual person you would like to send the document to, you can simplify things by using Mail Merge. To make any changes, select the cell or a range of cells that contains the numerics.

HOW TO DO A MAIL MERGE ON MAC WORD 2016 ZIP

Numeric data for any contact, like ZIP codes, discount percentages, mileages, currencies, etc., should be in the appropriate number format.

For example, in the current tutorial, every available contact detail of the customer James Butt is accessible between cells A2 and J2. You need to ensure that the spreadsheet file contains contact data as one record per row pattern. You should edit the column headers to match the placeholder names that you’ll be using in the email or letter template document. Word will use these column headers as Merge Fields when you use Microsoft Word mail merge. The first row should only have column headers starting from cell A1. To avoid any inconsistencies in your bulk emails or letters, you need to tweak your Excel file as mentioned below: If you don’t have an Excel file with contact details, you may use this sample Excel file for trial purposes. For mail merge, you’ll use Excel to create a database that Word will use later on. Microsoft Excel workbook database is most preferred when you need to use mail merge in Word.

How to do a mail merge on mac word 2016